Help Patients Thrive.
Not Drown in Paperwork.
Referrals, scheduling, documentation, insurance follow-ups - all managed from one platform. AI-powered reminders, progress notes, and patient communication.
The occupational therapist's daily battle
Sound familiar?
📋 Three referrals sitting in your inbox for a week with no intake scheduled...
📞 Parent calls asking about their child's home exercise program - you can't find it...
🏥 Insurance denied authorization - you didn't catch the deadline...
📝 Writing progress notes at 9 PM after a full day of back-to-back sessions...
🔄 Physician wants an update but you're playing phone tag for days...
⏰ Patient no-showed again because nobody sent a reminder...
Every missed referral is a patient who doesn't get the care they need.
How Dewx works for OT practices
One platform for referrals, scheduling, documentation, and patient communication.
1. Capture Every Referral
When referrals come in from physicians, schools, or self-referrals, Dew AI tracks them through your pipeline, sends intake forms, and schedules evaluations automatically.
- Referral intake automation
- Auto evaluation scheduling
- Referral pipeline tracking
2. Schedule & Remind
Visual scheduling with therapist availability, automated patient reminders, and one-click rescheduling to minimize no-shows.
3. Document & Bill
AI-drafted progress notes, treatment plan templates, and insurance authorization tracking so you spend evenings with family, not paperwork.
Dewx after a session:
"Progress note drafted for Maya's session. 4 patients need re-authorization this week. Want me to send the requests to their insurance providers?"
Everything you need to run your OT practice
Purpose-built tools for occupational therapists and rehabilitation clinics.
Portal
All patient and referral messages in one inbox - WhatsApp, email, calls, and voicemails
GTM Hub
Track every referral from physician contact to active patient
OPS Hub
Scheduling, billing, documentation templates, and insurance tracking
Dew AI
AI drafts progress notes, sends appointment reminders, and follows up on pending authorizations
Built for every type of OT practice
Pediatric OT
Manage parent communication, school coordination, and developmental milestone tracking for young patients.
- • Parent-therapist messaging hub
- • School IEP coordination
- • Developmental progress tracking
Hand Therapy
Track post-surgical rehabilitation, manage orthopedic referrals, and coordinate with surgeons on recovery protocols.
- • Surgeon referral pipeline
- • Post-op protocol tracking
- • Home exercise program delivery
Geriatric & Home Health OT
Coordinate with home health agencies, track in-home visit schedules, and communicate with families about care plans.
- • Home visit scheduling
- • Family caregiver communication
- • Agency coordination tools
Connect your communication channels
Meet patients and referral sources where they are.
Dewx vs WebPT / Clinicient
| Feature | Dewx | WebPT / Clinicient |
|---|---|---|
| Scheduling & Reminders | ✓ | ✓ |
| Unified Inbox (WhatsApp + Email) | ✓ | ✗ |
| AI Progress Note Drafting | ✓ | ✗ |
| Referral Pipeline Tracking | ✓ | Limited |
| Insurance Auth Auto-Follow-Up | ✓ | ✗ |
| Patient Communication Hub | ✓ | SMS only |
| Multi-Channel Messaging | ✓ | ✗ |
| Affordable for Solo Therapists | ✓ | ✗ |
Occupational Therapy Practice FAQ
How does Dewx help occupational therapists manage referrals?
Dewx brings all referral communication into one unified inbox. When a physician sends a referral via fax, email, or phone, it gets captured and tracked through your pipeline. Dew AI can auto-respond with intake forms, schedule evaluations, and follow up on pending insurance authorizations so no referral falls through the cracks.
Can Dewx handle appointment reminders for OT patients?
Absolutely. Set up automated appointment reminders via WhatsApp, email, or SMS. Patients receive reminders 24-48 hours before their session with one-click confirmation or rescheduling. This dramatically reduces no-shows and keeps your schedule full.
How does progress note documentation work in Dewx?
Dewx provides customizable documentation templates for initial evaluations, progress notes, and discharge summaries. Dew AI can draft notes based on session details you provide, saving you 15-20 minutes per patient. All documentation is stored and searchable in one place.
Can Dewx coordinate communication between therapists, patients, and caregivers?
Yes. Dewx unifies communication across WhatsApp, email, and phone so you can message patients, caregivers, physicians, and school coordinators from one inbox. Each patient's conversation history is organized by contact, so nothing gets lost.
Is Dewx suitable for multi-therapist OT practices?
Yes! Dewx supports team scheduling with shared inboxes, therapist-specific calendars, caseload assignments, and real-time availability visibility. Front desk staff can manage scheduling and communication while therapists focus on patient care. Scales from solo practitioners to large clinics.
See what agencies Dew replaces
Explore how Dewx replaces specific agency types
Ready to focus on what matters most?
Join occupational therapists who've reclaimed their evenings and started delivering better patient outcomes.