Guide Students to Acceptance.
Not Drown in Deadlines.
Applications, essays, parent communication, deadlines - all managed from one platform. AI-powered reminders, document tracking, and timeline management.
The college counselor's daily battle
Sound familiar?
📚 47 students with overlapping ED deadlines in November...
📱 Parent texts at 11pm asking "Did Sarah's transcript get sent?"...
📄 Essay draft v7 somewhere in your Gmail from three weeks ago...
⚠️ Recommendation letter never submitted - found out after deadline...
📅 Weekend spent updating spreadsheets instead of reviewing essays...
💰 Family upset because they feel "out of the loop" on progress...
One missed deadline can derail a student's dream school acceptance.
How Dewx works for college counselors
One platform for application tracking, deadline management, and family communication.
1. Centralize Everything
Every student's applications, documents, essays, and family communication in one place. No more hunting through email threads and shared drives.
- Unified family communication
- Document collection hub
- Application progress dashboard
2. Never Miss a Deadline
Visual timeline for every student with automated reminders for applications, essays, test scores, and recommendation letters.
3. Scale Your Practice
Take on more students without dropping quality. AI handles reminders and status updates while you focus on high-value counseling.
Dewx during application season:
"3 students have ED deadlines in 5 days with missing rec letters. I've drafted reminder emails to their recommenders. Want me to send them?"
Everything you need to run your counseling practice
Purpose-built tools for college counselors and admissions consultants.
Portal
All parent and student messages in one inbox - WhatsApp, email, calls, and texts
GTM Hub
Track every student from initial consultation to college acceptance
OPS Hub
Application timelines, document checklists, invoicing, and deadline management
Dew AI
AI sends deadline reminders, tracks missing documents, and drafts parent updates
Built for every type of counseling practice
Independent Counselors
Solo practitioners managing 20-50 students with personalized attention and high-touch family relationships.
- • Personal caseload dashboard
- • Family communication hub
- • Automated deadline tracking
Counseling Firms
Multi-counselor practices with shared resources, standardized workflows, and practice-wide visibility.
- • Team caseload management
- • Shared school research
- • Practice-wide analytics
School-Based Counselors
High school counselors managing large student bodies with streamlined communication to students and families.
- • Large caseload support
- • Batch communication tools
- • Transcript coordination
Connect your communication channels
Meet families where they are.
Dewx vs Cialfo / MaiaLearning
| Feature | Dewx | Cialfo / MaiaLearning |
|---|---|---|
| Application Deadline Tracking | ✓ | ✓ |
| Unified Inbox (WhatsApp + Email) | ✓ | ✗ |
| AI Deadline Reminders | ✓ | ✗ |
| Parent Communication Hub | ✓ | Limited |
| Essay Workflow Management | ✓ | Limited |
| Practice Invoicing | ✓ | ✗ |
| Multi-Channel Communication | ✓ | Email only |
| Affordable for Solo Counselors | ✓ | ✗ |
College Counseling FAQ
How does Dewx help college counselors track application deadlines?
Dewx creates a visual timeline for each student with every application deadline, document due date, and milestone. Dew AI sends automated reminders to both you and the student/parent as deadlines approach. You get a dashboard view of all students and their progress, so nothing falls through the cracks during the busy Early Decision and Regular Decision seasons.
Can Dewx manage communication with both students and parents?
Yes. Dewx unifies all communication channels - email, WhatsApp, phone calls, and texts - into one inbox. You can see the full conversation history with each family, whether a parent texted you or a student emailed an essay draft. No more searching through multiple apps to find that one message.
How does document tracking work for college applications?
Create customizable checklists for each student covering transcripts, test scores, recommendation letters, essays, and supplemental materials. Dewx tracks what's been submitted, what's pending, and what's overdue. Automated reminders go out to students and recommenders when documents are missing.
Can Dewx help manage the essay review process?
Absolutely. Dewx centralizes the essay workflow so you can track drafts, revisions, and final versions for every student and every school. No more digging through email attachments. You see exactly which essays are in progress, which need your review, and which are finalized.
Is Dewx suitable for independent college counselors and large practices?
Yes! Dewx scales from solo independent counselors managing 20 students to large practices with multiple counselors and hundreds of students. Team features include shared student records, counselor-specific caseloads, and practice-wide deadline visibility. Every counselor sees their students while leadership sees the full picture.
See what agencies Dew replaces
Explore how Dewx replaces specific agency types
Ready to streamline your practice?
Join college counselors who've eliminated admin chaos and started guiding more students to their dream schools.