Precision Builders Cuts Budget Overruns by 30%
How a 15-person custom remodeling company unified project management and accounting into one platform — and kept projects on budget more consistently than ever.
The Challenge
Precision Builders handled high-end kitchen and bath remodels averaging $80K–$250K per project. Buildertrend managed project schedules and client selections while QuickBooks Online tracked costs and invoicing. Change orders were where things fell apart.
When a client upgraded countertops mid-project, the change hit Buildertrend's schedule but didn't automatically update QuickBooks' budget. By the time the project manager noticed the discrepancy, the project was already over budget. This happened on nearly every job.
- Change orders not reflected in real-time budgets
- Project schedules disconnected from financial tracking
- Client selections and upgrades tracked in spreadsheets
- Budget overruns discovered too late to correct
The Solution
Precision Builders migrated to Dewx in three weeks, connecting project milestones directly to budget tracking so every change order immediately updated the financial picture.
CX Hub — Project Management
Phase-based project boards with client selections, change orders, and milestone tracking in one view.
OPS Hub — Live Budgets
Real-time budget tracking that updates automatically when change orders are approved.
Portal — Client Updates
Client portal for selection approvals, progress photos, and change order sign-offs.
Dew AI — Estimates
AI-assisted cost estimates for change orders based on historical project data and material pricing.
The Results
30%
Fewer budget overruns
4 hrs
Saved per PM per week
100%
Change orders reflected in real-time budgets
2 → 1
Tools consolidated into Dewx
Timeline
Migrated active projects and budgets from Buildertrend and QuickBooks into unified project boards.
Configured change order workflows that auto-update budgets and client-facing portals.
Launched client portal for selection approvals and progress updates; activated AI estimating.
Budget overruns down 30%; client satisfaction scores at an all-time high.
“Every remodel has change orders. The difference now is that the moment a client upgrades their countertop, the budget updates instantly. We went from constant overruns to finishing 30% more projects on budget.”
Features That Made the Difference
Phase-Based Projects
Track every remodel from demo through punch list.
Real-Time Budgets
Change orders update financial tracking instantly.
Client Selection Portal
Clients approve materials and sign change orders online.
AI Cost Estimates
Instant change order pricing from historical data.
Profit Analytics
Track margin per project and per trade in real time.
Crew Scheduling
Assign crews to phases based on skill and availability.
Ready to Stay on Budget?
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