Meeting Cost Calculator

Meeting cost is calculated by multiplying the number of attendees by their average hourly salary, then multiplying by the meeting duration in hours. For example: 5 people × $75/hour × 1 hour = $375 per meeting. Multiply this by the number of meetings per week, then by 52 weeks to get your annual meeting cost.

According to research, the average mid-sized company spends $25,000 to $50,000 per year on meetings per employee. For a team of 10 people with an average salary of $75/hour having 10 one-hour meetings per week, annual meeting costs can exceed $195,000. Many of these meetings could be replaced with async communication.

Reduce meeting costs by: (1) Having a clear agenda and time limit, (2) Inviting only essential decision-makers, (3) Using async tools like Slack or email for updates, (4) Recording meetings for those who can't attend, and (5) Implementing "no meeting" blocks. Dewx helps automate follow-ups and async communication to reduce unnecessary meetings.

For a more accurate picture, yes. The true cost of an employee is typically 1.25x to 1.4x their base salary when you include benefits, taxes, and overhead. So if someone makes $75/hour in salary, their true cost to the company might be $95-$105/hour. This makes meetings even more expensive than they appear.

Dewx reduces meeting overhead by consolidating LinkedIn, WhatsApp, Gmail, and other channels into one unified inbox. Instead of scheduling status meetings, use Dew (our AI assistant) to send automated follow-ups, draft replies, and manage async communication. This frees up hours per week and reduces the need for costly synchronous meetings.